Facilities Request Form - St. Mary Parish

Date of Event *

What is the event? *

Recurring event? *

Yes
No

Please list date(s) of re-occurrence *

Event Times

Beginning time requested: *

Include time needed for setup.

Ending time requested *

Include time needed for cleanup.

Does the event actually start or end at a different time than requested? *

Yes
No

Actual event START time *

Actual event END time *

Event Organizer Info

Organizer Name *

First

Last

Responsible Party Same as Organizer? *

Yes
No

Responsible Party Name *

First

Last

Contact Email *

Contact Phone *

Facility Requested & Other Event Details

Please choose the facility needed *

When you click one of the facilities you will then see additional options for that location, if available.

317 Family Life Center *

Gymnasium
Columbus Hall
Columbus Hall Kitchen
Attic Storage

323B Saint Mary's School *

School Library
Classroom(s) - specify below
Nursery

Please choose the specific location needed (check all that apply)

Which classrooms do you need? *

List all that apply

319 Wardell Youth Center *

Wardell Multi-Purpose Room
Wardell Youth Bldg Conference Room
Wardel Youth Center Kitchen

325 Saint Mary Church *

325 Social Hall/Cafeteria *

Social Hall Main
Social Hall Meeting Room
Social Hall Coffee Room
Social Hall Kitchen

Do you need a Media Cart? *

Yes
No

Churchyard *

Other Churchyard Location *

Is this a fund-raising event? *

Yes
No

Have you obtained WRITTEN permission from the Pastor for the fund-raising event? *

Yes
No

Click to review the Parish Fundraising and Commerce Policy

Is this a parish sponsored event? *

Yes
No

It is often asked what criteria an organization must meet to be parish sponsored or affiliated. In the event of an insurance claim involving a potential non-parish sponsored activity, the following questions would be asked to further determine if a group was parish sponsored and eligible for insurance coverage:
1. Did the parish have full control over the group or function?
2. Did any costs or fees associated with the function flow through parish accounts?
3. Was the function or group open to all parish members?
4. Was the purpose of the function or group to facilitate learning, raise revenue for the parish or provide a social service on behalf of the parish?
5. Was the teacher or leader of the group a parish volunteer or employee?

In general, a group, which does not meet the definition of an affiliated organization or is unable to answer the above five questions in the affirmative would not be parish sponsored. Accordingly, that group must sign the Facility Usage/Indemnity Agreement and supply the parish with the necessary insurance documentation.

Will alcohol be served? *

Yes
No

Please list any special requirements

Facilities Use Policy & Agreement

Click to review the Facilities Use Policy

User Agreement *

By checking this box the user accepts all the obligations and liabilities listed in the Facilities Use Policy above.

Please check the Facilities Calendar after three business days to confirm that your event is scheduled correctly.